Information Governance

Records management never goes out of style

Whether you call it records management, IG or information governance, managing the entire lifecycle of your discovery projects from start to finish is critical to your organization and your customers.  The EDRM (Electronic Discovery Reference Model) is the industry standard; and while we understand it to be a “model”, its reliability is unquestioned and unparalleled. The model begins with Information Governance, a functional understanding critical to the entire eDiscovery process.

XDD fully possesses and incorporates that understanding in all that we do. If your organization needs to know more about IG in order to do more, XDD should be your partner.

Please contact me regarding XDD Information Governance Services

Policies that govern the lifecycle of information

  • The lifecycle of information marks the point in time when information has been either created or ingested into the organizational environment until it has been destroyed, deleted or archived.
  • Policies have played a critical role in the success of any business; and this criticality is no less important when an organization is attempting to govern its information from the point it is created until it is legally, ethically and safely destroyed.
  • The governance of this process is not mere management and more strictly incorporates the elements and attributes of compliance, which is addressed below.

Procedures used to facilitate that lifecycle

  • Documented procedures must be consistently developed, monitored and audited. Some would suggest that unless all three of these attributes are in play that governance simply does not exist.
  • Procedures provide appropriate guidance as to how each phase of the information lifecycle is carried out. This includes specific steps, checks and balances as to how information is created, ingested, accessed, used, modified, stored, retrieved, shipped from one location to another location and finally either permanently stored or destroyed.
  • The procedures facilitate the very critical and legally defensible methods for how information is truly governed; and without them, the organization is constantly exposed to undue risk.

Compliance framework that assures policies and procedures are followed

  • The real and authentic difference between merely managing information and governing it, is compliance. Many, many years ago, society discovered that it rules, regulations and laws were needed to ensure a certain quality of life. Soon following that revelation, society discovered that the rules were enough, that some form of compliance had to be developed, deployed and sustained.
  • Organizations are fast coming to the harsh reality, that managing information was simply not enough and that some form of governance must be developed, deployed and sustained. The single most contributing factor to the successful deployment is compliance.
  • Organizations, as unpopular as sometimes it can be, must build compliance into the information governance framework. Organizations must find a reasonable, cultural, non-counterproductive method of insuring and validating that policies and procedures are truly governing the information lifecycle.

Audit to validate the effectiveness of Governance

  • No set of policies and procedures are worth much over a long period of time unless they are audited, appropriately and systematically modified, and then intelligently deployed.
  • A key and significant factor which must (or at least should) be considered is organizational productivity. Work must get done and tasks completed.
  • Constant, fair and equitable monitoring is critical to the successful Information Governance Program; Programs that result in greater efficiencies, greater collaboration, higher levels of security and compliance, and the mitigation of risk.

Please contact me regarding XDD Information Governance Services

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